How it works
The assistant sits in the inbox you already use. It does the first draft.
You stay the sender. Every reply and every quote waits for your approval.
Inbox and quote assistant
Your reply or quote is ready. You approve it.
Requests come in while you are busy with customers. The assistant reads them and drafts the reply or quote from your own templates and price list. You check, adjust and send.
01See it work
Inbox and quote assistant
Demo with an example business. Your version works from your own information.
- SarahGroup dinner for 18, 14 December
- TomAre you available next Friday?
- SupplierInvoice October
Group dinner for 18, 14 December
Sarah: Hi, could you send me a price for a group dinner for 18 people on 14 December? Thanks, Sarah
Drafted fromPrice list: group menuTemplate: quote reply
Hi Sarah, thank you for your request. For 18 guests on 14 December we suggest our group menu at €42 per person, drinks not included. Shall I hold the date for you? Kind regards, the Example Bistro team
Draft waiting for you
Example prices. Nothing is sent until you press Approve.
02What it does
Why you always approve
A quote is a promise in your name. So the assistant never sends anything on its own. It puts a draft in front of you, with the prices it used, and you decide.
That also makes it safe to start. You see every draft, so you learn quickly where it is good and where it needs your touch.
Where it fits, and where it does not
It works best when many requests look alike: quote requests, availability questions, standard information. That is where drafting from your templates saves the most typing.
One-off, complex projects still need you. The draft gives you a head start, not a finished answer. If your requests are mostly unique, the AI scan will tell you before you spend anything on a build.
What we need from you
A build is only as good as what goes in. We keep the list short.
If something is missing, we tell you in the intake, not halfway through the build.
- Your templates, standard replies and price list
- 20 real emails, anonymised where possible
- Access to the mailbox we agree on
- One contact person and a signed data processing agreement
03You give, you get
You give us
- Your templates and standard replies
- Your price list
- 20 real emails, anonymised where possible
- Access to the mailbox we agree on
- A signed data processing agreement
You get
- Reads incoming requests in Gmail or Outlook
- Drafts a reply or quote from your templates and price list
- Nothing is sent without your approval
- Tested with 20 of your real emails before it goes live
- A walkthrough for your team and a one-page guide
04How it's built
- 1
Day 1
Intake
1 hour. We collect your information and real examples.
- 2
3 to 5 working days
Build and test
Tested on your own real examples. We fix what is off.
- 3
Week 2
Handover
1 hour. Team walkthrough and a one-page guide.
- 4
After 2 weeks
Review
We look at real use together and tune it.
05Price
One price, in plain units.
Build
€1,990one-off
AI management
€149per month
What AI management buys, every month
- Hosting of your building block
- AI usage up to an agreed cap. Above it: at cost, or move to AI partner
- A monthly check: what worked, what it couldn't answer
- Small changes such as new prices or hours, up to 1 hour
- A one-page report
- A reply within 24 hours if something is wrong
Building blocks: 50% deposit, 50% on delivery. AI management: minimum 3 months, then monthly with 1 month's notice.
Prices ex. VAT. EU businesses with a valid VAT number pay no Belgian VAT (reverse charge).
06Which one fits
Which one is right for you?
You're here
Inbox and quote assistant
Requests and quotes wait until the evening.
€1,990 + €149/month
Customer assistant
You answer the same customer questions every day.
€1,490 + €149/month
See this one →Admin intake
Receipts and invoices arrive from everywhere.
€1,990 + €149/month
See this one →07Questions
Questions, answered straight.
Outlook and Gmail already have AI writing help. Why this?
The built-in tools write in general terms. This assistant works from your own price list, templates and conditions, so the quote uses your prices. If the built-in tool already does what you need, the AI scan will tell you.
Will it ever send an email on its own?
No. It only drafts. Every message waits for your approval.
Can it read all my email?
We agree up front which mailbox it reads, for example your info address or a quotes folder. Personal mail stays out. We use only what the task needs and sign a data processing agreement first.
My prices are complicated. Will that work?
Often, yes. That is why this block costs more than the others: we build your price logic and test it on 20 real emails. Exceptions it cannot price are flagged for you instead of guessed.
What does it cost after the build?
AI management from €149 a month: hosting, AI usage up to an agreed cap, a monthly check, small changes up to 1 hour and a one-page report. Minimum 3 months, then monthly.
When don't I need this?
If you get only a few requests a week, or every one is a unique project, drafting from templates saves little. Keep writing them yourself.
See what this would do in your business
Answer a few one-tap questions and get your plan on screen. Two minutes, no email needed.